Site Guidelines & Privacy Policy
The City is committed to respecting and protecting your privacy. The following privacy policy and site guidelines disclose and describe our information gathering and dissemination practices for this website.
In general, you may visit this website without identifying yourself or being asked to reveal any personal information. Some portions of this website may require you to give us personally identifiable information, such as for logging into bill payment services. If you opt to provide us that sort of information, we also may use it for purposes such as verifying your identity, sending you information, or contacting you.
When you visit our website, our webserver tracks generic information about your visit such as the time, the length of stay, how many pages you looked at, what browser you are using what part of the state you are viewing the site from. This information is not tied specifically to you but is collected to be compiled in annual demographics about visitor use. In other words, it is collecting anonymous statistics about our general visitors. This information is used to improve our services only.
It is our intent to inform you before we collect personally identifiable information, and tell you what we intend to do with it. You will have the option of not providing the information, in which case you may still be able to access other portions of this website, although you may not be able to access certain programs or services.
Any information collected via forms on this site will not be shared with third parties, except for what is required of us by a court of law. The City of Georgetown will not sell your personal information, nor will you be registered for a mailing list or other communication unless you indicate you wish to be.
This website contains links to other websites. The City is not responsible for the privacy practices or the content of such websites.
The City reserves the right to modify or update this privacy statement at any time without prior notice.
General Privacy Guidelines
We may also use your information for hiring, operational, and business purposes or to find out how we can improve our website via surveys or online tracking mechanisms. We use aggregate personal information to help us evaluate and modify existing services and features. We also use your personal information to develop new services and features that may be of interest to you.
We will not sell, exchange, rent, lease, or otherwise disclose your personal information to other third party marketers or any such persons that are not associated with Georgetown City as advertisers unless it is necessary to:
- conform to regulatory and legal requirements or to comply with legal process;
- to protect the safety and security of our users, employees, or property;
- to defend the rights of the City website; or
- to enforce the Terms of Use Agreement.
Non-personal data we collect from you, or data not associated or linked to you or your personal data include: log data, IP address, pixel tags, Google Analytics, and Flash LSOs. We reserve the right to collect personal information using any new technology yet to be developed and to use such technology to provide new services and features to you, as well as for marketing and promotional purposes. Specific information regarding your choice to Opt-in or to Opt-out to such use, or for sharing your personal information with advertisers, will be provided once the new technology, service, or feature is introduced.
Your Consent
By using the City website, you consent to the collection and use of the above-described information by the City and contracted Third Parties. If you do not agree with the terms and conditions stated in this Privacy Policy, please do not access or use the City website.
Collection of Your Personal Information by the City
The City’s mission is to provide you with personalized services and offerings designed to enhance your Georgetown experience. To do so effectively, City collects the following information:
- Personally Identifiable Information. The City, through the use of the City website, only collects personally identifiable information about you when you voluntarily provide such personally identifiable information to the City using the City website. If you do not wish your personally identifiable information to be collected, please do not submit it.
- Information from the use of “cookies”. The City website employs “cookie” technology. Cookies are small pieces of data stored in files on your computer allowing the City website to track your usage as you visit and revisit the City website. The use of cookies by the City website complies with generally accepted programming standards and practices. Please note that you can choose to block the use of cookies through settings in your web browser but be advised that certain features of the City website may not work properly without them.
The use of cookies is an industry standard and they are currently used on most websites, including this website. Cookies are a small text file containing a unique identification number that is transferred from a website to the hard drive of a user’s computer so that the website administrator or a third party operational service provider may identify the computer and passively track the user’s activities on the website. Image tags work in conjunction with cookies and are small image files that may be located on select pages of our website, or with-in web-based email newsletters that we may send. (Image tags are also called web beacons, web bugs, clear GIFs or single-pixel GIFs.) Tracking is important because we can better understand what parts of our website are used the most, when to launch new services and how to enhance current offerings. We may share the information we receive from cookies and image tags with third-parties and our Advertisers in aggregate form, which means that such information does not contain specific personal information about any one visitor.
In short, cookies and image tags collect a user’s Internet protocols and server information. Such data files allow our website to remember your web browser when you visit our website and are necessary tools for quick and efficient access to membership clubs, awards programs and contests. A cookie will not allow the site to learn any personal information (such as your real name and email address) or sensitive personal information that you have not otherwise disclosed. Cookies and image tags allow the website to remember important information that will make browsing easier for you to use and helpful in our administration of various activities. We do not use cookies or image tags to collect other personal information or sensitive personal information unless you give us permission to do so.
You can choose to have your computer warn you each time a cookie or image tag is being sent, or you can choose to turn off all such devices. This is done through your browser. If you turn cookies off, you may not have access to many features at our Site that make your Internet experience more efficient and enjoyable – like the features mentioned above – and some of our other services will not function properly.
Use of Your Information by the City
The City routinely collects, compiles, and reports statistics and information reflecting the use of the City website and information services in order to enhance membership services, advertising services, improve marketing and promotional efforts, analyze City website usage, improve the City website’s content and layout, carry out obligations from agreements between you and the City, notify you about changes of services, generate aggregate reports on trends, interests and behavior and enhance service offerings.
The City reserves the right to take any action the City deems prudent or necessary to safeguard the City website and your information in the City systems and databases from malicious or unwarranted attack by viruses, hackers, or other miscreants.
The City does not sell, lease, exchange, or disclose your personally identifiable information with third-party, non-affiliated persons other than our sponsors or partners, unless it is required by law or disclosure is necessary to those persons that operate our websites, manage our contests/events and conduct prize fulfillment (“operational providers”). This protects the safety of our visitors, employees, or property. The City also expects our operational providers to protect your privacy.
Website Collection, Use, and Disclosure of Personal Information
Unless stated otherwise, we do not request contact information for a mobile phone, text messaging or any wireless device that includes a domain name address (such as “.net” or “.com”) as part of the contact information. Federal law prohibits the sending of commercial email messages directly to a wireless device that uses a domain name, unless you have first given your affirmative consent. We may inadvertently collect a wireless device number that includes a domain name when you send us an inquiry or register for a contest or membership club. However, we will not knowingly use that contact information for sending commercial email. We reserve the right to respond to user inquiries or requests sent via a wireless device that uses a domain name as such messages are not deemed to be commercial email and therefore, are not regulated by Federal law. However, when “computer to phone” commercial emails are prohibited by law, we may reject your wireless device contact information when such information is submitted for certain Site features or services. We will attempt to notify you if we will need new contact information.
For specific purposes (such as the purchase of goods and services) we may request a type of confidential personally identifiable information which shall be called “Sensitive Personal Information” and is defined as any individual’s:
- social security number;
- driver’s license number or state identification card number; or
- account number, credit or debit card number, in combination with any required security code, access code or password that would permit access to an individual’s financial account.
This Sensitive Personal Information will only be used to implement the specific activity or event it was submitted for. We will not share your Sensitive Personal Information with Advertisers or Partners.
However, more general Personal Information will be used to implement the specific activity or event and will also be used for the marketing of additional events, services and merchandising for this website.
Monitoring and Use of Aggregate Personal Information
This site licenses third party ad-server software to provide banner advertising on the website. We will place cookies on your computer that collect personal information, monitor your website or Internet usage via this software and such information will be collected, used, and stored in the same manner that other personal information is collected on this Site. The third party software licensor does not have access to your personal information.
We may share aggregated data and log data with third parties for industry analysis, demographic profiling or other purposes.
Children’s Privacy Policy
In the event that we receive actual knowledge that we have collected such personal information without the requisite and verifiable parental consent, we will delete that information from our database as quickly as is practicable. With respect to any form interface that appears on a webpage at our website, no information will be knowingly collected from any user under the age of 13. For more information about COPPA, please see the Federal Trade Commission’s website: https://www.ftc.gov/.
Providing personal information is never a prerequisite for accessing the basic content or resources on this website.
EU Privacy Rights
Members of the European Union (EU) and European Economic Area (EEA) have the right to ask us to halt or limit the processing of personal data, as defined by law, so as to not process personal data for marketing purposes. We will inform you always if we intend to use your personal data for such purposes, and moving forward you are always able to exercise your right to inform us at the City that you would like to erase all personal data from our website. To do so, please contact webmaster@georgetown.org with GDPR as the subject line.
International Transfers of Information
We will apply your request in accordance with the appropriate country’s privacy rights laws. If you would like to exercise your rights to any of the following, please contact webmaster@georgetown.org to process your request:
- Right of Access: you have the right to access the data you have provided to us.
- Right of Erasure: you have the right to the erasure of personal data we have about you.
- Right to Withdraw consent: you have the right to refuse to provide or withdraw consent of collection of data at any time.
- Right to Object to Processing: you have the right to request that we halt processing of your data and halt sending marketing and promotional communications.
- Right to Rectification: you have the right to require us to correct any personal data collected.
City maintains industry standard encryption technologies to ensure the security, integrity and privacy of the personal information that you provide through the website. Please keep in mind, however, that no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, we cannot guarantee the security of any information you transmit using our website, and therefore, it is important to remember that you transmit such information at your own risk. Georgetown City does not assume responsibility for use or disclosure of your information that are the result of unauthorized or illegal access to our systems or to those of our vendors or partners.
We provide links on our website to third party sites. These links are provided to visitors and users as a courtesy. We have no authority over and take no responsibility for the information practices of these third party sites and encourage you to review their privacy and information practices prior to disclosing your personal information.
Collection and Use of Your Information by Third Parties
The City partners with third parties that use technologies, like cookies, to gather information about you while visiting our site. Based on your browsing activities and interests, they are able to provide you specific advertising through internet-based ads.
Changing and Deleting Your Personal Information
Please note that after the City processes a change or deletes your personal information from active City systems and databases, it is possible that non-active residual copies of your information may still exist in City systems and on archive or backup media.
Should you wish to unregister from these services, please text STOP or QUIT to the number you received the original welcome message from, or simply reply to the original message.
If you wish to receive more information about these services, please text HELP to the number you received the original welcome message from, or simply reply to the original message.
We anticipate that you should not receive more than 10 messages/month from these services.
Your carrier’s message and data rates may apply.
For more specific information regarding the SMS Utility Notification Service please refer to the FAQ section found on this page.
All payments and sales are final, unless the City has made an error in the transaction; the City will process the refund within 20 business days from the date of notification of the erroneous transaction.
Event Refunds
The City of Georgetown does not issue refunds for registrations for fundraising events. However, if you feel your credit card was incorrectly charged, please call 512-930-3655. For refunds on the purchase of physical (non-living) items, the item must be returned in the same condition in which it was sold to you minus any shipping charges. For charges you may accrue from our online bill paying websites, please refer to the refund policies of the third party vendors who maintain those websites or contact the department that issued the bill. Find a list of all departments and their contact information.
Ambulance Services
Ambulance services are billed after services are rendered. As such, refunds for ambulance services will only be considered if a billing error and/or duplicate payment has been made. For questions on your bill and/or refund please contact:
Attn: Georgetown Fire / Medical
3500 D B Wood Road
Georgetown, Texas 78628
512-930-3473
Contact Us
For any additional questions about this website, Privacy Policy, or the City’s use of your information, please feel free to contact the Communications Office at pio@georgetown.org.